How to address an envelope Contributor Updated February 21, Sending personal letters was replaced by emails years ago, at least for the most part. Business letters are still being sent and therefore there is still a need to know how to properly address an envelope. Addressing an envelope properly helps get your letter to the correct destination on time.
The process of writing a professional mailing address on an envelope is similar to personal mail, but you need to know the business name and the recipient's suite number or floor.
By following the proper process, you help your mail get delivered to the right person in a timely manner. If you're using your computer printer to print the address onto stick-on labels or print the address directly on the envelope, use point font size or larger.
Align the address to the left and print with black ink. If you use the computer, select a font that's clear and legible. Times New Roman and Arial are two fonts prevalent in business correspondence. Postal Service reports that it doesn't require the use of titles such as "Mr.
Ensure you spell the person's name correctly. Looking on the company website or consulting a business card lessens the risk of making a mistake. On the next line, write the delivery address.
For business mail, it's common to include a suite or floor number after the street address. Include the city, state and ZIP code on the next line. Writing this information below the address can cause the mail processing machine to misread your envelope.
The USPS doesn't require you to add the recipient's title, so it's unnecessary to add "CEO" or another relevant title after the recipient's name. Write the return address on the upper left-hand corner of the envelope.Write or print your return address and the address you're mailing to clearly in the correct spots to make sure your mail is delivered on time.
Address Format Envelopes with addresses that are unclear or written in the wrong place may not get delivered. All letters that ship through the United States Postal Service (USPS) or a private courier service like United Parcel Service (UPS) or Federal Express (FedEx) should bear complete addresses.
Generally, this includes a destination address printed near the middle of the envelope. The Priority Mail Express™ Flat Rate Envelope offers our fastest stock orders with USPS fees based on weight of the item and shipping address ZIP.
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